Company description
Who We Are
With every job, there’s always the question of “why”. Why join a company? Why be part of their mission? Here, the why is easy. It’s because at some point, we’ve all needed someone there for us.
At the OTIP Group of Companies (OGC), we believe that something special happens when employees feel valued for the work they do, supported as the people they are, and included in the very fabric of the organization: they bring their best to work every day. And that's why we mean it when we say we put our people at the centre of everything we do. Join us as we grow our way into a future that reimagines what it means to deliver meaningful benefits support and service.
Job Description
What You’ll Do:
Reporting to the SVP Enterprise and Technology Enablement, you’ll be responsible for providing administrative support which includes providing administrative assistance, information and time management support, maintaining effective communications and ensuring appropriate follow-ups are completed. This role will also provide support to the Enterprise Solutions Office (ESO) and Technology Enablement (TE) Leadership Teams.
The core parts of your role will be to:
Provide administrative support to the SVP Enterprise and Technology Enablement.
Maintain calendar appointment schedules, collect information and presentation documents, research and book travel arrangements, coordinate and schedule meetings, record and summarize meeting notes and action items.
Raise and prioritize issues, opportunities and topics that require the SVP’s attention in a proactive manner.
Provide administrative support to the VPs and Directors within ESO and TE on an as needed basis.
Design and develop presentations, report and speech for internal and external audiences such as industry associations and partner meetings.
Perform administrative duties. This includes researching activities and events, routing correspondence, drafting letters and documents, initiating communications, and providing technical assistance at meetings and during conference calls.
Prepare for meetings. This includes distributing agendas, preparing meeting materials, reserving meeting rooms, coordinating room layout, and taking and distributing meeting minutes.
Reconcile, code and submit monthly corporate credit card statement for SVP Enterprise and Technology Enablement and the ESO and TE Teams as needed.
Coordinate special events (i.e. strategic partner meeting); prepare and distribute the agenda and meeting materials; prepare and maintain the guest list, schedule reservations and travel.
Proofread department communications while adhering to established communication standards.
Maintain attendance tracking requirements for the SVP Enterprise and Technology Enablement and their direct reports.
Perform other duties within competence, as assigned.
Working Conditions:
- A general office environment.
- Hybrid with requirement to be in office at least 3 days per week.
Qualifications
Let’s Talk About You:
This is the unique blend of skills and experience we would love to see in an ideal candidate:
A minimum of two years’ post-secondary education / training in office administration.
A minimum of three to five years’ experience in administration at the senior level or as an Executive Assistant.
Experience supporting technical teams / leadership.
Exceptional communication skills and the demonstrated ability to deal effectively with all levels of internal and external stakeholders.
Superior time management, project management and organizational skills to manage competing priorities.
Proficient with Microsoft Office Suite applications, specifically Excel, Word, Powerpoint.
Proven experience with or adaptability to AI-enhanced tools (ie. Microsoft Copilot) to optimize workflows, enhance collaboration, and drive innovation in day-to-day tasks.
The ability to communicate in French in considered an asset.
We also consider your potential. If you know you have what it takes to do the job, but your experience doesn’t exactly match the qualifications above, we encourage you to apply and provide us with more details about why you think you would be a great fit.
Additional Information
Some of the Perks We Offer:
We offer best-in-class pension and benefits, total reward programs and comprehensive mental wellness supports to set you up for every success in and outside of work. Here are just some of the reasons you’ll love working here:
- Rewarding salary and bonuses that truly value your dedication
- Industry-leading group benefits with 100% premium coverage (excluding LTD) that start on your first day
- Defined benefit pension plan for a financially confident retirement
- 100% coverage of approved continuing education and licensing fees (including RIBO courses in Ontario)
- Access to a wealth of learning resources, including LinkedIn Learning for professional development
- Flexible work-from-home and hybrid options
- Unlock your potential with opportunities for advancement
Let’s work together! If you are interested in this opportunity, please apply online.
OTIP and its group of companies strive to create an accessible and inclusive work environment where everyone is treated with respect and dignity. Upon individual request, we will endeavor to remove any barrier to the recruitment and selection processes and provide accommodations for persons with disabilities.
As a business, we protect what matters most to our members. As an employer, we value what matters most in our workplace. Together, this includes fostering a diverse, equitable and inclusive environment for all. We are committed to learning and evolving so we can continue to celebrate what makes us special. You are who you are, and our differences are what make us unique.
We are an equal opportunity employer and encourage applications from all qualified individuals. We thank all applicants for their interest; however, only candidates selected for an interview will be contacted.
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